On this page
The following forms are available for Principals, Line Managers and Administrators to complete and submit to HR.
- Emergency Engagement Form (Temporary Engagement Form)
- Record a Leaver Form
- Change in Contractual Hours Form
HR Forms
Online Forms
New online forms are now live for all EA Offices. This is a system change in how you currently submit your Emergency Engagement, Change of Hours, and Leavers forms to HR Services.
Where can I find support?
If you have any queries in relation to an employment issue, you can access information and contact HR easily as follows:
- HR Online webpages to access information on a wide range of employment issues.
- EAaskHR Helpdesk Query Form for non-urgent enquiries.
- EAaskHR’ Helpdesk on 028 9047 0555.
The helpdesk is open Monday to Thursday 08.30am to 5pm and Friday 08.30am to 4.30pm. Select:- Option1: for the Northern Ireland Substitute Teacher Register (NISTR) (Monday – Friday 9am – 5pm)
- Option2: Access NI. Please note if you are calling to make a payment for an Access NI application, please do so at step 2 via the following link Access NI Application Payment.
- Option 3: EAaskHR Helpdesk
A glossary of useful terms is available for reference on this page below should you need to use them.
We have also included a New Employee Data Capture form. You may find this a useful tool to gather new employee or returning employee personal information prior to commencing the completion of the digital form. You can provide the employee with a copy for reference and/or retain a copy for your reference should you wish to do so.
Digital Form Links
Links to the new online forms for the Emergency Engagement, Change of Hours, and Leavers forms are listed below.
HR Forms
Glossary of Terms
| Term | Definition |
|---|---|
| Submitter | Person completing and submitting the online form(s) - normally the Secretary within the School. |
| Assignment | Position/Job undertaken. |
| Assignment Number | You will find this on the timecard, attached to the relevant Assignment name. |
| Payroll | Majority of school-based staff are normally paid on the M2 pay cycle i.e. paid middle of the month. Salaried Staff paid on the M1 pay cycle i.e. paid the end of the month. |
| Substantive Postholder | The person they are backfilling for. |
| Full Name and Location of School/Service | School / Service name followed by the area you are located. |
| Directorate | All Catering, Direct Services Building Supervisors/Cleaners, Grounds Maintenance and Transport (inc. School Crossing Patrol) are considered Corporate and would fall under Operations & Estates Directorate. |
| 52-week | Staff within this category are required to work all year-round excluding periods of annual leave, statutory holidays and unpaid leave. |
| Term Time | Staff within this category are required to work pupil contact days only (September – June). |
| Retainer | Staff within this category are required to work on pupil contact days only and will be in receipt of annual leave/half pay retainer fee for non-pupil contact days. |
| Cost Centre Code | Unique School/Location identifier. |
| Function Code | Position funded from i.e. 82001 SEN in Mainstream. |