Cycle to Work is a government initiative which offers the most cost-effective way to get new cycling equipment.
EA Cycle to Work scheme, in partnership with Halfords, now offers an increased limit of £4,000 – giving you even more choice and flexibility.
What is included in the scheme?
- You can apply for anything between £100 and £4,000.
- This includes a new bike and accessories.
- You can also access promotional, and season offers, on top of the Cycle to Work savings.
How much can I save?
By using salary sacrifice, you’ll spread the cost monthly and make big savings through Tax and National Insurance reduction.
You can save up to 47%, depending on your earnings and tax bracket.
For an accurate quote, use the Halfords savings calculator.
Sample costs below.
| If you apply for RRP | £100 | £500 | £1,000 |
|---|---|---|---|
| Monthly cost* | £8.33 | £41.67 | £83.33 |
| Cycle2Work Monthly Hire | £4.42 | £22.01 | £44.17 |
| Cycle2Work Total Hire Cost | £53 | £265 | £530 |
How do I apply
- Employer Code: Register using your unique employer code EA12C2W. Term-time and retainer fee staff use employer code EA10C2W when registering. Please note application window for term-time and retainer fee staff is 1 June – 31 August.
- Choose your Value: Choose your bike and/or accessories online or instore at Halfords or Tredz (including those on sale or promotion) or from one of 100s of independent retailers before applying, so you know the total value to apply for.
- Sign Up: To make an application go to Halfords.
- Approval: Your application will be sent to your employer for review. Eligible applicants will receive a letter of collection by email.
- Redeeming your Letter of Collection: You can redeem your letter of collection against a bike and/or accessories in-store or online at Halfords or Tredz or you can shop at one of the independent bike shops. Visit Halfords store locator to see participating retailers in your area.
- Pay Monthly: Once your scheme starts, the salary sacrifice will be deducted out of your payslip over 12 months (10 for term-time and retainer fee staff).
End of Hire Period
When your hire period is coming to an end, the Cycle2Work team will contact you via email and present three post hire period options for you to choose from:
- Zero Cost Extended Hire
- Take Immediate Ownership
- Return the goods to Halfords
Frequently Asked Questions
How can I save through Cycle2Work?
Cycle2Work is an employee benefit which is operated as a salary sacrifice, meaning you agree to give up some of your gross salary (before tax) in exchange for a benefit e.g. a new bike and accessories. By having a salary sacrifice, you are reducing the amount of income you pay tax and National Insurance on which is where the savings are made.
Do I have to cycle to work every day?
No. The government guidelines state that you should use your bike and accessories for commuting for at least 50% of its usage. However, you do not have to log your bikes mileage and encourage you to use your bike in your spare time.
I already own a bike – can I apply?
Yes. You may want to get an upgrade, or a second bicycle for a different season or terrain.
Just want accessories. Using the Cycle2Work scheme for accessories only is a very popular option for employees who already own a bicycle and just want to upgrade their equipment.
Can I amend or cancel my application once I have applied?
Technically once you have submitted your application, you are unable to amend it. In some cases, you can cancel your application and reapply for your new amount, however this is not always possible.
You can cancel your agreement within 14 days of the hire agreement being signed without penalty or reason – this is called a “cooling off period”. To exercise the right of cancellation during the Cancellation Period employees will need to request in writing to the hirer (Halfords C2W) via email to c2wcustomerenquiry@halfords.co.uk
What is a Letter of Collection?
A Letter of Collection or (LoC) is a letter that you use to collect your chosen bike and accessories. You will be sent this via email once your application is approved.
Can I add my own money to my Letter of Collection?
No. You are not allowed to use your own money to add funds or ‘top up’ your Letter of Collection so it is important you apply for the correct amount.
Do I have to get a bike? Can I just get accessories?
Yes. You are more than welcome to just get cycle accessories such as a new helmet, clothing for every season, locks, lights and much more.
Can I use Cycle2Work to get a bike for someone else?
No, the items you select must be for yourself.
Contact Details
For queries on the scheme please contact: employeebenefitsHR@eani.org.uk